How to set up a professional email for your WordPress website

6 min read

So you've set up your new WordPress website, but you don't know to create a professional email address using your website domain? Then you've come to the right place, because in this tutorial I'm going to show you how you can create an email account using your own domain and how you can connect it to your Gmail account.

Let's get started right away!

Create your email account

The first we will have to do is to create the email account. We can do this through our web hosting provider. I'm using SiteGround for this tutorial, but you could also use any other hosting provider that offers this feature.

To create the email, I just have to log in & then I can navigate to the "Site Tools".

Once on the site tools page, we will go to the email's menu option and then click on accounts.

Here you can create your email accounts for your website. Just input the account name and a password, then click on "Create" and your new email account will be created. After the creation of your email account, you can click on the menu at the far right to access some email account settings. 

This is where you can configure additional things for your account, for example you could change the quote of your email account

I recommend using the maximum quota if you plan to use only this one email account. If you want to add multiple accounts, be sure to check how much storage comes with your hosting account.

How to set up your email alias on Gmail.

Instead of doing it like we're doing here, you can also sign up for Google Workspace, which gives you access to a professional version of Google office products, lots of storage & an easier way to set up your email addresses.

Next, we'll set up Gmail to use the email address that you've just created. This will allow you to read incoming emails and send emails through your Gmail account.

Step 1: To get started, log in to your Gmail account and go to settings. Click on the accounts option at the top bar of the Settings page. 

Step 2: Now navigate to the "Accounts" tab and click on the "On the accounts page, go to the “check mail from other accounts” option and click on add email. A window will pop up and enter the email address you just created then click next. 

Step 3: Now you have to enter the email address that you want to set up. Enter the email and then click on "Next".

Step 4: Here you have to add in some information from your SiteGround account. Navigate to your "Site Tools" and then go to your email accounts and click on "Email configuration". Lastly, go to the "Manual Settings" tab.

From there, you can now copy over all the data 1-by-1.

Step 5: In the username section, you will input the email address, and input the email address password. For the POP Server, you will use the one specified in the SiteGround email configuration settings as the incoming server. 

Step 6: Also, update the port to match the port number from the SiteGround email configuration. Next, check the first three checkboxes: leave a copy of the retrieved message on the Server; always use a secure connection (SSL) when retrieving mail and label incoming messages. 

Step 7: You can now click on "Add account" to have your professional email added to your Gmail. 

How to send emails from Gmail with your email alias

Now you will be asked if you also want to send mails using the account you've just set up. Since we want to do this as well, let's go through the steps to make it work.

Step 1: To do this, click on “Yes, I want to be able to send mail as (your professional email)” in the popup window, then click next. 

Step 2: Input the name that will be displayed on the email as the sender. You can use your personal name or the name of your brand as the sender’s name. 

Also leave the “treat as alias” checkbox checked. Then click on the next step.

Step 3: On the next setup page, we will need to input server configurations. First, edit the SMTP Server to match the outgoing server in your SiteGround email configuration. Also update the port to match that of your SiteGround email configuration. 

In the username field, input the email address and password. Leave the recommended settings already in place, then click on add account.

Step 4: Now a verification email will be sent to your professional email to authenticate the setup process. You can either click on the authentication link on the email or input the confirmation code that appears on the email. 

To do this, you will have to log into your the built-in webmail in SiteGround. You can learn how that works in this article.

Checking for new emails manually

After authentication, you will now be able to send and receive emails directly using your Gmail mail client for your professional email. Worth noting is that at times the emails will not appear immediately in your Gmail mail client. 

To work around this, head over to your Gmail settings, click on accounts, and for the specific email address you want to check, you can click on the “check mail now” option to synchronize with your professional email web server.

Also, when sending out emails or composing emails, check on the “from” email address to make sure you are sending out the email from the correct email address, as you are now basically using 2 email accounts in the one

If you have several email addresses already set up, you can choose the one you want to use directly on the “From” drop-down menu that appears. This is very important to not confuse the recipient, where the communication may break down due to the use of different email addresses.

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